Recent News 
(Click to view archive news)
New books for Kaseluni Primary School
15/10/2021
This very poorly equipped school has just received a consignment of new ....(read more)

Sports equipment for Boka Primary School
05/09/2021
A delivery of sports equipment - mainly footballs and basket balls - has ....(read more)

School trip report from Mitamysi Secondary School
11/08/2021
Mitamisyi secondary ....(read more)

Minutes from Trustees Meeting
31/07/2013

Present:



Minutes:

TAS MEETING HELD TA THE PRINCIPAL OFFICE ON 31ST JULY, 2013 AT 1:30 P.M.

PRESENT

1)      MR. PETER MBUGUA                     -   CHAIRMA/PRINCIPAL

2)      MR. STEPHEN N. KAMETI             -   SECRETARY

3)      MR. THOMAS N. MAILU

4)      MR. GABRIEL MAKEVO

5)      MD. ROSANIAH MAERO

AGENDA

1)      UPCOMING FUNDED PROJECTS

2)      IMPLEMENTATION OF THE PROJECT

3)      EXIT STRATEGY

4)      A.   O.   B

PRELIMINARIES

The chairman welcomed the members to the meeting. Thanking them for their rapid response towards the assignment before them.

MIN 1/07/2013:UPCOMING FUNDED PROJECTS.

a)      i) The secretary informed members that the two projects (Administration fence and the matron cubical) were officially funded by TAS.

b)          ii) The fence shall be constructed as per the proposed plan presented to TAS. This means the sketch map should be followed as was presented during the proposal presentation.

c)       b)   i)  Materials to be used for the fencing.

·         Blue gum posts

·         Chain link shall be 9ft high

·         Binding wire

·         Barbed wire ( at least seven strands from bottom to top) .

ii) Description / nature of fence.

  • The fence shall meet the KWS requirements. Mr Mailu of KWS  Garrisa station to make sure the standard is met arcordingly.
  • It shall have main gate ( at entry) and another internal exit gate to the dinning hall.
  • The committee experts a strong fence of nine barbed wire strips. The chain link and the barbed wire was to meet the KWS standards.
  • The school shall repair the main gate within the project period ( to be complete same time with the fencing project).
  • Fence to be reign forced with plant twigs from inside.

C) Matron’s cubical

This shall capture the following

·         1 hovered window

·         1 flash door

·         Washroom

·         Enough space of 11x12 cubical to accommodate a cooking point.

·         The construction blocks shall be of machine cut (class c.)

d) Construction period

The construction for two projects shall be one month from the day the money will be available.

MIN 2/07/2013: IMPLEMENTATION OF THE PROJECT

·         The constructor should demonstrate ability to take up the job by putting materials on site by 1st August, 2013.

·         Both projects; the fence and cube to be done con-currently.

·         Mobilization fund to be given by 8th August, 2013 (50% of the total for each project)

·         After completion 40% to be paid.

·         10% retention fees to be paid 3 months starting from the date of completion.

·         An agreement shall be redrafted to capture the above.

·        

- A completion certificate to be issued to the contractor by the school upon successful and satisfactory completion of the work.

-TAS Co-ordinator to be copied-in in all communicationsbecause now he double roles as Trust secretary.    

MIN 3/07/2013:   EXIT STRATEGY

  • The school shall sensitize students on good of the fence.
  • The school board of management and parents association shall undertake the repair and maintenance of both projects.

MIN 4/07/2013:A.O.B

·         The school should exhaust all relevant avenues to solve the puzzle of the major perimeter school fence. The new board of management to carry out the assignment.

·         Live fence to be checked and trimmed regularly to avoid the mathenge’s tree manage.

·         The cost variation to be as reflected in the agreement.

·         Enquiry of Camara comps internet performance; The IT person informed informed members that all comps doingwell except when net signal is low.

MIN 5/07/2013:ADJOURNMENT

There being no other business the meeting adjourned at 3:45 P.M.

PN/SNK.